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How to setup email accounts in Outlook?
Simply follow the instructions below and enter these details in the appropriate fields where indicated. These instructions are for Microsoft Outlook 2007, however, if you are using a different version of Microsoft Outlook or Outlook Express, the steps/screen options may vary slightly, however, all the information you need to get your emails working will appear below.
- Open Microsoft Outlook
- Go to - Tools on the top menu bar
- Select - Email Accounts
- Under Email, select Add a new email account
- Select - POP3
- In the next screen enter the following information:
a. User Information/Name: Your Name - Company Name
b. Email: ********@company.com.au
c. Username: Mailserver userID
d. Password: Mailserver Password
e. Incoming Mail Server (POP3): mail.bambrick.net.au
f. Incoming Port: 110
g. Outgoing Mail Server (SMTP): mail.bambrick.net.au
h. Outgoing Port: 587 - Tick Logon using, enter email address and mailserver password.
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How to setup email accounts in Outlook with more than 1 domain?
If your webhosting account has more than 1 domain attached to your account—ie.
- www.yourcompany.com.au
- www.yourcompany.com
- www.anothercompany.com.au
Each email account will work for all domains for example:
- info@yourcompany.com.au
- info@yourcompany.com
- info@anothercompany.com.au
However, you only need to setup one email account in Outlook (or your preferred email software). The email account you setup will depend upon which email address you wish to use ie. info@yourcompany.com.au so that when sending/replying to emails, it will display that email address.
However, if you want to be able to send mail from all email addresses, you will need to set up an Outlook account for each of the addresses you wish to use, then when sending/replying to an email, select the appropriate email account to send from. In that case, when setting up the email accounts, all accounts use the same User ID and Password.
What is Webmail?
Webmail allows you to login and check your emails when you are out of the office so long as you have an internet connection, or don’t have an email program such as Microsoft Outlook or Outlook Express etc.
How do I login to Webmail?
Simply login to the Bambrick Media home page www.bambrickmedia.com.au and goto the Webmail Login toolbox (near top left of screen) with the username and password details you have been provided. If you don’t know what your username and password are, please contact the Bambrick office on +617 3216 1151.
How do I get rid of deleted mail?
WebMail can work in two modes: marking mail as deleted, and moving deleted messages to a Trash folder.
In the first mode, when you tell WebMail to delete one or more messages (by clicking Delete in the message view, or by selecting the check box to the left of the message in the mailbox index view and then clicking Delete), the mail is only marked as deleted, and is not immediately removed from your mailbox, giving you the opportunity to decide to undelete it. If you are certain you will not need the deleted message(s), click on Purge Deleted in the mailbox index view. If you only wish to make WebMail stop displaying the deleted messages, without permanently removing them, click Hide Deleted from the mailbox index view.
If you are using the Trash folder feature, it acts somewhat differently. When you tell WebMail to delete one or more messages (by clicking Delete in the message view, or by selecting the check box to the left of the message in the mailbox index view and then clicking Delete), the mail is moved to a Trash folder, giving you the opportunity to decide to undelete it (remove it from the trash) later. If you are certain you will not need the deleted message(s), click on Empty Trash folder in the mailbox index view. In addition, you can have WebMail schedule to automatically empty your trash folder at various intervals via the "Maintenance Operations" section of Options.
The setting to choose which option you would like to use, is found under the Options menu, "Deleting and Moving Messages".
How do I send mail to more than one person?
To send mail to more than one person, separate their email addresses in the To:, Cc:, or Bcc: header (or a combination of all three) with commas (","). Do not use semicolons (";") to separate lists of email addresses.
How can I quickly access the entries in my Contacts List?
Instead of opening the Address book window, you can save time when sending mail to people in your Address book by typing their name, or part of their name, in the appropriate header field in the Compose window itself and the using the Compose window's Expand Names button to expand the name to the full address. If multiple Address book entries match, you will be given a selection list of all the matching entries from which you may select the desired address. In addition the Expand Names button discussed above, WebMail has an Address Book button which can be used to look up names in the Address Books .
How do I store more than one email address in a Contacts List entry?
Full support for multiple addresses is still being implemented. But, in most cases you can store multiple addresses in a single Address book entry simply by listing all the email addresses in the Address book Email field separated by commas. Do not use semicolons (";") to separate lists of email addresses. Note that the number of addresses that fit in a single entry may be limited.
How do I attach a file to a message I've composed?
Due to the nature of Web-based mail, attaching a file to a message you are about to send is slightly different than what you may be accustomed to in conventional mail programs. Attaching a file requires two steps. While composing the message:
- Type the filename in the Attachment field, or press the Browse button to use a dialog box to choose the file to attach.
- Press the Attach button to attach the selected file. This may take a moment as the file is copied from your computer to the server on which you access WebMail.
Please note that for large files and/or slower Internet connections, the process of uploading and attaching your file to the email may take a while. Please be patient and do not click on other things while you are waiting.
How can I view a message's full headers?
To see the entire message header, click the Message Source link in the Parts section of the message view. This will show you the raw mail message in the mailbox, including full headers and any attachments in encoded form.
How can I filter, forward, block, or automatically respond to mail?
If you want to filter future messages from the same person as the message you are currently using, use the Blacklist link when in the message view. This will add a rule to filter out that sender, and take you to the Filter Rules Options page. For more general filtering, select the Options menu item in WebMail, and then select Filters from the Mail Management section.
Note that creating a rule does not filter any messages! You must click the Apply All Rules button on the Filter Rules page or the "Apply Filters" icon next to the INBOX name in the mailbox view to filter all undeleted messages according to the specified rules. If your installation has persistent options, you can set up filter options to apply your filter rules at login and/or when the a mailbox is refreshed.
You can also create, remove, or arrange the order of rules from the Filters Rules page. Note that rules are applied once per message, hence rule order is significant. Make sure you have the most important rules first.
After spellcheck, how do I find out the correct spelling of misspelt words?
WebMail will suggest replacements for misspelt words automatically.
How can I request a return receipt or delivery notification?
Whether or not you will get a confirmation back depends on many factors outside of WebMail's control, but you can request a return receipt by clicking the "Request a Return Receipt" checkbox in the message composition screen.
How can I have WebMail notify me when new messages arrive?
You can configure this via the Options link in the WebMail menu bar. From Options select New Mail (from the "Other Options" area), then check the checkbox labeled "Display pop-up notification of new mail."
Can I undelete messages?
You can undelete messages any time up until you click on the Empty Trash or Purge Deleted buttons, or until any automated emptying of the trash occurs if you have set up such an option. To undelete messages (marked as deleted) from the inbox listing, check the checkbox to the left of the messages you wish to keep, then press the Undelete link at the top or bottom left of the page. When you are viewing a message marked for deletion, there will be a link at the start and end of the message to undelete that message.
If you are using a Trash folder, you can undelete the messages by moving them out of the Trash folder into another folder.
How to setup Identities in Webmail?
When you have several domains associated with your webhosting account, one domain will act as the default for emails. If you wish to change the default email address so it uses one of the other domains, you will need to setup a new identity in your Webmail settings.
To change the identity in your webmail, please follow these steps for each account you want changed:
- Log into your Webmail account at www.bambrickmedia.com.au through the Webmail Login box near the top left of the screen using your email address and password
- Click the HOME button in the top left corner
- Then the MAIL button in the top left corner under Welcome
- Then select OPTIONS in the top navigation menu
- Under Your Information select PERSONAL INFORMATION
- Then select EDIT YOUR IDENTITIES next to the little head graphic
- Then complete the fields of the form as follows:
- Identities’ Name: This just gives the identity a name and does not appear on the email
- Your Full Name: This will be seen on the email so we suggest something like “Your Company – Firstname Lastname”
- Your From Address: ****@yourcompany.com.au
- Your Reply-to Address: ****@yourcompany.com.au
- Your Signature: You can enter a signature in this field to save typing your signature in each new email
- Then just tick the box for SAVE SENT MAIL and from the drop-down select USE DEFAULT VALUE
- Then click the CREATE button
- Then continue using Webmail as normal or Logout.
- When sending or replying to emails, simply select the Identity from the dropdown
Setting up an Email Signature
- In Microsoft Outlook, goto the Tools menu and select Options
- Then goto the Mail Format tab
- Then click on the Signatures button
- Click on the New button and give the signature a name ie. “My Signature” and press OK
- Then type in the white box section your standard sign off (ie. Kind regards etc. and your name underneath – you can even include a standard closing phrase such as “If you have any questions, please do not hesitate to contact me, followed by your signature), then format in your preferred font style and colour.
NOTE: You can have a range of different signatures if you have a number of email addresses - simply repeat STEP 4 for each signature you require. To apply the different signatures to your different email accounts proceed to STEP 6 below. - To the right of the screen under Choose Default Signature simply select the email from the dropdown menu, and under the New and Replies/Forward dropdowns select the appropriate signature.
- Click Ok
- Click Ok again and you are finished.
Activate Your Autoresponder
- Goto the Bambrick website http://www.bambrick.net.au/
- Login to your account through the Toolbox Login:
Username: username
Password: password - Under Mail Management goto Autoresponders
- Click on the radio button under the Select heading next to the appropriate Mailbox account which should have an ✗ under the Autoresponder Activated heading
- Click the Activate button
- Leave the Subject field as is
- In the Message field enter a message along the lines of “I am currently on leave and will be back in the office on [insert date]. If you have any queries, please contact our office on [insert phone]. Thanks”
- Then insert your Signature (simply copy and paste your Signature from an existing email)
- The Interval field is to prevent responses being sent to the same individual repeatedly, this feature allows you to set the period between autoresponders to the same sender. The interval is a numeric value representing days. Please nominate the period you feel appropriate.
- Then click the Update button which will show a Confirmation screen, then click the Confirm button to activate which will then show a screen advising your autoresponder has been updated.
- Then Logout and you are done.
De-Activate Your Autoresponder
- Goto the Bambrick website http://www.bambrick.net.au/
- Login to your account through the Toolbox Login:
Username: username
Password: password - Under Mail Management goto Autoresponders
- Click on the radio button under the Select heading next to the appropriate Mailbox account which should have an ✓ (tick) under the Autoresponder Activated heading
- Click the Disable button which will show a screen advising the autoresponder has been de-activated.
- Then Logout and you are done.